Privacy Policy

Data privacy shield iconAt ProfiBuild Accounting, we are committed to protecting your privacy and ensuring the security of your personal and financial information. This Privacy Policy describes how we collect, use, and process your data when you interact with our services. We adhere strictly to the principles of the General Data Protection Regulation (GDPR) and other applicable data protection laws in Poland and the European Union.

1. Information We Collect

We collect various types of information to provide and improve our specialized accounting services for the construction industry.

  • Personal Identification Information: Name, company name, address (ul. Grzybowska 87, 00-844 Warszawa, Poland), email address, phone number (+48 22 100 35 70), NIP (Tax Identification Number), REGON, and business registration details.
  • Financial Data: Bank account details, transaction records, payroll information, VAT records, ZUS & PIT settlements, project-specific financial data (e.g., progress billing, labor costs, material reconciliation).
  • Technical Data: IP address, browser type, operating system, and usage patterns when you visit our website or use our online platforms.

2. How We Use Your Information

The information we collect is used solely for the purpose of delivering our accounting services, fulfilling legal obligations, and improving your experience:

  • To provide project-based bookkeeping, tax planning, and compliance services.
  • To process payments and manage invoices.
  • To fulfill tax reporting requirements (PIT, CIT, VAT) and social security contributions (ZUS) specific to Polish law.
  • To communicate with you regarding your accounts, services, and important updates.
  • To ensure compliance with legal and regulatory frameworks, including anti-money laundering (AML) directives.
  • For internal business analysis, to audit our processes, and enhance our service offerings.

3. Data Sharing and Disclosure

ProfiBuild Accounting respects your privacy. We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties except in the following circumstances:

  • With your explicit consent.
  • To comply with legal obligations (e.g., in response to a court order, subpoena, or government investigation).
  • To trusted third-party service providers who assist us in operating our business, conducting our services, or serving you, provided those parties agree to keep this information confidential and comply with GDPR. This may include IT support, cloud storage providers, and payment processors.
  • In the event of a merger, acquisition, or asset sale, your personal data may be transferred, subject to appropriate privacy safeguards.

4. Data Security

We implement a variety of security measures to maintain the safety of your personal information. These include:

  • Encryption of data in transit and at rest.
  • Access controls and authentication protocols to restrict unauthorized access to client data.
  • Regular security audits and vulnerability assessments.
  • Employee training on data protection and privacy best practices.
  • Our physical and digital practices are designed to protect your data from loss, misuse, unauthorized access, disclosure, alteration, or destruction.

5. Your Data Protection Rights (GDPR)

As a data subject under GDPR, you have the following rights concerning your personal data:

  • The right to access: You can request copies of your personal data we hold.
  • The right to rectification: You can request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure: You can request that we erase your personal data, under certain conditions.
  • The right to restrict processing: You can request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing: You can object to our processing of your personal data, under certain conditions.
  • The right to data portability: You can request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within one month.

6. Data Retention

We retain your personal data only for as long as necessary to provide you with our services, fulfill the purposes outlined in this Privacy Policy, and comply with legal and regulatory requirements. Typically, financial records are kept for the period mandated by Polish tax law (e.g., 5 years from the end of the tax year).

7. Changes to This Privacy Policy

ProfiBuild Accounting may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "last updated" date. We encourage you to review this Privacy Policy periodically for any changes. Your continued use of our services after any modification to this Privacy Policy will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

8. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

ProfiBuild Accounting
ul. Grzybowska 87, 00-844 Warszawa, Poland
Email: [email protected]
Phone: +48 22 100 35 70

Last updated: October 26, 2023